MIHIPS RULES AND REGULATIONS
MIHIPS RULES AND REGULATIONS
MIHIPS RULES AND REGULATIONS
ADMINISTRATIVE RULE AND REGULATION
ADMINISTRATIVE RULE AND REGULATION
Record Management
Manages and permanently maintains accurate and confidential academic records for all current and former students.
Registration and Enrollment
Oversees all facets of student registration, including course scheduling, add/drop periods, and withdrawal processes.
Academic Calendar
In collaboration with other academic units, develops, maintains, and publishes the official Academic Calendar, including all key dates and deadlines.
Degree Audit and Graduation
Manages the degree audit process, verifies that students have met all graduation requirements, and oversees the issuance of diplomas and transcripts.
Policy Enforcement
Interprets and enforces academic policies and regulations as set by the faculty and the university.
Data Reporting
Serves as the official source for student data and prepares statistical reports for internal and external stakeholders, including government and accreditation bodies.
Systems Management
Supervises the student information system (SIS) to ensure it effectively supports all registrar-related functions
The Registrar
The Office of the Registrar is the custodian of all student academic records and is responsible for data integrity, security, and confidentiality.
The Dean of Studies and Student Affairs
The Dean of Studies and Student Affairs is the chief advocate for the student experience, responsible for programs and services that support student development, well-being, and success outside the classroom.
Student Welfare
Develops and oversees programs that promote student well-being, including mental health services, residential life, and wellness initiatives.
Code of Conduct
Responsible for the enforcement of the Student Code of Conduct and oversees the student disciplinary process to ensure it is fair and educational.
Student Life
Manages and provides leadership to the Offices of Student Life and Residential Life, fostering a vibrant and inclusive campus community.
Student Engagement
Supervises campus programs and serves as the primary liaison between the university administration and student organizations, including the Student Government.
Policy Development
Drafts and implements policies and regulations related to student life, residential living, and student organizations.
Crisis Management
Acts as a primary point of contact for student crises, coordinating the university's response and support services.
Program Assessment
Systematically assesses student affairs programs to ensure they meet student needs and align with the university's mission.
The Principal of the Teachers' Training College
The principal serves as the academic and administrative head of the Teachers’ Training College, responsible for its effective management and for maintaining high standards of teaching, research, and community engagement.
Academic Leadership
Provides academic leadership by setting educational goals, overseeing curriculum development, and ensuring teaching methods are current and effective.
Staff Management
Manages all teaching and non-teaching staff within the college, including hiring, evaluation, and professional development.
Program Development
Leads initiatives to promote institutional interaction, research activities, and the development of new academic programs in line with the college's vision.
Quality Assurance
Monitors and manages the administration of the college, taking remedial action based on feedback from students, staff, and external stakeholders to ensure quality.
Student Support
Fosters a supportive environment for teacher trainees, ensuring their academic and professional needs are met.
Community and Stakeholder Engagement
Acts as the primary representative of the college to external stakeholders, including schools, government agencies, and professional bodies.
Regulatory Compliance
Ensures the college and its programs comply with all regulations and standards set by the university and national accrediting bodies for teacher education
The Director of Finance and Administration
The Director of Finance and Administration is the chief financial and administrative officer, responsible for the university’s budget, financial planning, and the management of administrative and operational services.
Financial Management
Holds general responsibility for all financial and accounting matters, including the preparation of monthly and annual financial statements.
Budgeting and Forecasting
Leads the annual budget preparation process, provides strategic financial planning, and uses financial modeling to forecast future needs.
Policy and Compliance
Develops and maintains financial and administrative policies and ensures the university complies with all relevant financial regulations and laws.
Asset Management
Ensures the safe custody and proper use of all university funds and assets and oversees internal controls to prevent fraud or irregularities.
Financial Reporting
Reports on the financial status of the university to the President and the Board of Trustees and manages the annual external audit process.
Staff Rules and Regulations (Teaching Staff)
Staff Rules and Regulations (Teaching Staff)
All teaching staff are professionals and role models who are expected to adhere to the highest standards of conduct and professional responsibility.
Separation of Duties
Teaching staff shall focus on their primary responsibilities of teaching, research, and student mentorship. They are not to indulge in administrative issues or interfere with the duties of administrative staff, ensuring a clear and respectful separation of roles.
Punctuality and Presence
Staff must be punctual for all classes and be physically present for the entire scheduled duration. Any movement off-campus during duty hours requires permission from the Head of Department.
Mandatory Meetings
Attendance at all general and departmental staff meetings organized by school administrators is obligatory to ensure effective communication and coordination.
Fulfillment of Duties
In addition to teaching, staff are expected to perform other assigned duties related to examinations, student advising, and committee work.
Professional Conduct
Every staff member shall maintain absolute integrity, devotion to duty, and conduct themselves in a manner that enhances the prestige of the profession.
Prohibition of collection of Tuitions
Staff members are strictly forbidden from Collecting tuitions from any student of the university.
Confidentiality
Staff must not communicate any official document or confidential information to any person unless authorized to do so.
Conflict of Interest
Staff may not engage in any other employment or economic activity that is likely to interfere with their professional responsibilities without prior written approval.
Grievance Procedure
Staff should address any professional grievances through the established channels, beginning with their Head of Department.
Erotic relationship
all staff is strictly prohibited to shy away from any sexual relationship with students
Respectful Environment
Staff shall deal justly and impartially with students, regardless of their background, and treat colleagues with professional courtesy.
Academic Freedom
Staff are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce controversial matter which has no relation to their subject.
Adherence to Regulations
All staff members are required to be aware of and adhere to all rules, policies, and procedures laid down by the university.
Hand out dues
all staff is informed that according to ministerial texts, hand outs are given to students free of charge, inline with this the school administration sets a barren of at most 1500 frs after the volume has been strictly controlled by the dean of studies
Student Support
Staff must make themselves available to students for consultation beyond class hours and aid them in their academic and personal development.
Use of University Property
Staff are expected to handle university property with care and shall not use university facilities or resources for personal gain.
Disciplinary Action
Failure to comply with these rules and regulations may result in disciplinary action, ranging from a formal warning to termination of employment.
Staff Socials Rules and Regulations
The Staff Social Club is a voluntary body created to foster camaraderie, well-being, and a positive social environment among the staff of MHIPS.
president
1. Acts as the official chairperson and spokesperson for the Social Club.
2. Presides over all meetings of the social committee.
3. Coordinates the overall planning of all social events and activities for the year.
4. Ensures all activities are conducted in a manner that is inclusive and respectful.
5. Liaises with university administration for necessary permissions or facility bookings.
Deputy
1. Assists the President in all duties and responsibilities.
2. Presides over meetings in the absence of the President.
3. May be assigned to oversee specific projects or sub-committees.
4. Supports the coordination and execution of events.
Secretary & Deputy
1. Records and distributes the minutes of all social committee meetings.
2. Manages all official correspondence for the club.
3. Maintains an up-to-date register of members.
4. The Deputy Secretary assists in all secretarial duties and acts in the absence of the Secretary.
Treasurer
1. Manages the finances of the Social Club, including collecting dues.
2. Maintains accurate records of all income and expenditures.
3. Prepares and presents a financial report at each meeting.
4. Prepares an annual budget for the club’s activities.
Event Officer
1. Takes the lead in the logistical planning and execution of social events.
2. Coordinates with vendors, caterers, and other service providers.
3. Works with the Treasurer to ensure events stay within budget.
4. Gathers feedback from staff after events to improve future activities.
Sport Delegate
1. Organizes and promotes sports activities and tournaments for staff.
2. Coordinates the booking of sports facilities.
3. Encourages participation and helps form staff teams for various sports.
4. Ensures all sporting activities are conducted safely.
School Student Government (SSG) Rules and Regulations
The SSG is the official representative body for students, acting as a bridge between the student body and the university administration to voice student interests and enhance the student experience. The SSG shall work strictly under the supervision and approval of the school administration
School Student Government (SSG) Rules and Regulations
The SSG is the official representative body for students, acting as a bridge between the student body and the university administration to voice student interests and enhance the student experience. The SSG shall work strictly under the supervision and approval of the school administration
The President
1. Serves as the chief executive officer of the SSG and the primary representative of the student body.
2. Presides over all SSG meetings and ensures they are conducted according to established rules.
3. Represents the student body at official university functions and meetings with administration.
4. Oversees and directs all SSG policies, programs, and activities.
5. Holds the power of a tie-breaking vote in all proceedings
The Deputy President
1. Performs all duties of the President in their absence.
2. Assists the President in overseeing all SSG functions.
3. Often chairs specific committees or manages special projects as delegated by the President.
4. Monitors the progress of all SSG committees and initiatives.
The School Government Secretary and Deputy
1. Keeps accurate and complete records of the minutes of all SSG meetings.
2. Manages all official SSG correspondence and maintains all non-financial records.
3. Distributes agendas for upcoming meetings and minutes from previous meetings.
4. Maintains an up-to-date list of all SSG members and their contact information.
5. The Deputy Secretary assists with all duties and assumes the role in the Secretary’s absence.
The Sociocultural Delegates
1. Plan, organize, and promote a diverse range of cultural and social events for the student body.
2. Work to foster a sense of community and cultural awareness on campus.
3. Collaborate with student clubs and organizations on events.
4. Prepare and manage budgets for sociocultural activities.
The Treasurer
1. Acts as the chief financial officer of the SSG
2. Maintains accurate, transparent records of all SSG financial transactions
3. Prepares the annual budget for the SSG in consultation with the executive board.
4. Presents a financial report at every general meeting
5. Co-signs all financial requisitions and ensures responsible spending of student funds.
The Financial Secretary
1. Assists the Treasurer in managing SSG finances.
2. Often responsible for the allocation and tracking of funds distributed to student clubs and organizations.
3. May be tasked with leading fundraising initiatives for the SSG.
4. Helps prepare financial reports and documentation for audits.
The Sports Delegates
1. Represent student interests in matters related to sports and recreation.
2. Organize and promote intramural sports leagues, tournaments, and other athletic events.
3. Liaise with the university’s Sports Department to advocate for facility improvements and program expansions.
4. Promote school spirit and support for the university’s official sports teams.
The Public Relations Officers (PROs)
1. Manage the official communication channels of the SSG, including social media, newsletters, and notice boards.
2. Publicize all SSG events, initiatives, and meetings to the student body.
3. Work to maintain a positive public image of the SSG.
4. Serve as the primary media contact for the student government.
Nb: The school government members have a one-year mandate, the highest student government position (president) is reserved for bachelor and masters’ students, all positions must respect gender equality, should in case the main position is occupied by either a female then the deputy must be a male and vice versa, candidates aspiring to be part of the school student government shall submit their applications one-week prior elections.
Key Qualities of Applicants
• Must always be punctual and on time in meetings, events and lectures
• Must be cautious of his or her tuition and showing willingness of paying
• Must be accountable for his or her actions, duties and responsibilities
• Must always be appear neat, dress responsibly and appear in appropriate personal presentation
• Must maintain good academic records, with a minimum of 3 GPA in semester exams
• Must be able to motivate, organize, guide, and influence others
• Must have the ability to convey ideas clearly and listen to others
• Must be able to listen, work with others to promote a supportive environment and help in achieving group objectives and goals
• Must be able to take proactive steps to address issues or create opportunities for a conducive working environment
• Must be able to address critical issues that arise in school governance
• Must be selfless, dedicated to serve others
• Must be adhering to ethical and moral principles
• Must be serviceable, dynamic, visionary and ready to work in any environment if need be.
School Class Prefects/Coordinators Rules and Regulations
Class Prefects (or Coordinators) are a vital link between the students of a specific class/cohort and the academic staff, facilitating communication and providing feedback.
Primary Liaison
Act as the first point of contact for students in their class and serve as the official channel of communication between the class and the course convenor/lecturer.
Represent Collective Views
Represent the collective academic-related views and concerns of the class, not individual grievances.
Feedback Mechanism
Gather and provide constructive feedback to staff on aspects of the course, such as teaching methods, assessments, and learning resources.
Information Dissemination
Disseminate important information from lecturers and the department to their classmates in a timely manner.
Meeting Attendance
Attend scheduled meetings with course staff and participate in Student-Staff Consultative Committees where applicable.
Professional Conduct
Must act professionally, sensitively, and respectfully in all interactions with students and staff.
Referral
Refer students to appropriate university support services when they present with personal or non-academic issues.
Inclusivity
Endeavor to be inclusive and represent the diverse student body within their class.
NB: class coordinators are automatically members of the school student government; hence a class coordinator can not take part or occupy any position in the student government unless the said coordinator declines from his or her class coordinator’s position.
Students Rules and Regulations
All students of MIHIPS are expected to conduct themselves with integrity and respect, adhering to this Code of Conduct to foster a safe, positive, and productive learning environment.
Academic Integrity
Any form of academic dishonesty, including cheating, plagiarism, or unauthorized collaboration, is strictly prohibited and will result in severe sanctions.
Respect for Others
Students must treat all members of the university community—including staff, faculty, and fellow students with dignity and respect. Harassment, bullying, intimidation, or discrimination in any form is forbidden.
Compliance with Laws
Students are required to obey all state laws. Violations may be subject to both legal prosecution and university disciplinary action.
University Identification
Students must carry their official University ID card at all times on campus and present it upon request by any university official.
Prohibition of Violence
Acts or threats of physical violence, whether verbal or physical, are strictly prohibited on university property or at university-sponsored events.
Alcohol and Drugs
The unlawful possession, use, or distribution of illicit drugs and alcohol on university premises is strictly forbidden and will lead to severe disciplinary action.
Damage to Property
Willful or negligent damage to, or theft of, university property or the personal property of others is a serious offense.
Honesty and Truthfulness
Knowingly providing false information to or misrepresenting facts to any university official is a violation of this code.
Use of IT Resources
University computing and network resources must be used responsibly and in accordance with the university's Acceptable Use Policy.
Hazing
Hazing, defined as any act that endangers the mental or physical health or safety of a student for the purpose of initiation into any group, is strictly prohibited.
Disruption of Activities
Intentionally obstructing or disrupting teaching, research, administration, or other university activities is prohibited.
Unauthorized Access
Unauthorized entry into or use of university facilities, including residence halls and offices, is forbidden.
Fire Safety
Tampering with fire safety equipment, including fire alarms and extinguishers, or failing to evacuate during a fire alarm, is a serious safety violation.
Dress Code
Students are expected to dress in a manner that is neat, clean, and appropriate for an academic environment. Students are expected or oblige to be in either school t-shirts or tracksuits on school days
Responsibility for Guests
Students are responsible for the conduct of their guests on campus and must ensure their guests adhere to all university rules and regulations.
Online Conduct
All students are expected to comply with university policies in their online behavior, especially on platforms affiliated with the university. Inappropriate content that violates the Code of Conduct will be subject to disciplinary action.
financial responsibilities
students are expected to respect their financial engagements, they must pay their tuition respecting the stated instalments. failure to meet financial obligations may result in expulsion.
Attendance
students are expected to attend all schedule lectures both on site and online, excessive absences and absences without legitimate justifications will result in disciplinary measures, including expulsion. NB: obtaining permission for any absence must follow the due protocol and which must be done strictly in writing.
Participation in activities
students are encouraged to participate in university sponsored events and activities.
